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Navigating the Challenge: How RTLS Consultants Drive Project Success

I'm frequently asked about the value of hiring an expert RTLS consultant for new projects. This question has led me to reflect on my experiences, aiming to highlight the crucial benefits that such specialists offer in navigating the complexities of Real-Time Location Systems. 


Real-Time Location Systems (RTLS) stand out as a key technology, offering unparalleled insight and management over assets, staff, and operations in various sectors.

From healthcare to manufacturing, logistics to retail, RTLS is transforming how businesses manage their resources, streamline processes, and improve customer service. Yet, the complexity involved in setting up, rolling out, and fine-tuning RTLS solutions is significant. It demands a thorough understanding of the technology and the specific operational settings where it will be applied. This is where Real-Time Location Systems (RTLS) consultants play a crucial role, lending their expertise to steer through the complex web of RTLS project deployment.

Implementing RTLS is not just about installing technology but involves a comprehensive integration with a company's existing workflows, systems, and objectives. This task calls for strategic foresight, technical skill, and a deep insight into the company's distinctive challenges and opportunities. RTLS consultants, armed with specialised knowledge and experience, lead this effort, guiding companies through the project's intricacies to fully leverage RTLS technology.

The Role of an RTLS Consultant 

RTLS consultants do more than provide advice. They design solutions that closely match a company's operational goals. Their work starts with an in-depth review of current processes and systems, spotting areas where RTLS can introduce significant improvements. From this analysis, consultants create a customised project plan that includes technology selection, system architecture, and a detailed implementation strategy.

Their involvement continues beyond planning. An RTLS consultant plays an active role in the rollout phase either providing project management functionality or working with your nominated project management team, ensuring the introduction of the RTLS technology is smooth, efficient, and minimally disruptive. Additionally, their extensive experience from past projects allows them to foresee and navigate potential obstacles, ensuring the project remains on time and within budget.

Benefits of Working with RTLS Consultants 

Smoother Project Rollout

By tapping into their expertise, companies can sidestep common issues that typically side-track projects. An RTLS consultant can foresee problems and allow for the avoidance of technologies that, despite looking good on paper, might not mesh well with existing infrastructure or scale appropriately with evolving needs. For instance, a healthcare facility benefited from a consultant's guidance in implementing an RTLS for equipment tracking, which was adaptable enough for future needs like patient tracking and monitoring medication temperatures. 

Workflow Optimisation

An RTLS consultant is key in enhancing company workflows by strategically applying RTLS technology. Their insight into a company's operations enables them to devise RTLS solutions that boost efficiency and productivity. In manufacturing, for example, a consultant might set up a system to monitor material movement on the production floor in real time, aiding managers in making informed decisions to streamline production, reduce waste, and increase output.

Cost and Time Savings: Deploying an RTLS solution requires significant investment. Consultants ensure this investment pays off by keeping the project within budget and on schedule, leveraging their experience to avoid the pitfalls that cause budget and time overruns. A logistics firm, under a consultant's direction, saw a return on investment within a year after implementing a warehouse tracking system, thanks to better inventory accuracy and lower labour costs.

 Enhanced System Integration

Integrating RTLS with existing systems like ERP, WMS, or EHR is crucial. Consultants guarantee the new technology not only fits within the current tech ecosystem but also boosts its capabilities. Their expertise in APIs, data flow, and system architecture is vital for seamless integration, enhancing both RTLS and existing systems' effectiveness. A retail chain, for example, integrated RTLS with its inventory management system, leading to accurate stock levels and automated restocking alerts.

Training and Support

The success of an RTLS project goes beyond its technical setup. Proper staff training and ongoing support are essential. Consultants often organize tailored training programs and post-implementation support, ensuring the company can fully utilise the RTLS system. A hospital saw significant benefits from such a program, leading to improved patient flow and satisfaction.

Choosing the Right RTLS Consultant

The success of an RTLS project hinges on selecting the right consultant. Look for those with a solid track record in your industry, a deep understanding of RTLS technologies, and the ability to effectively communicate, manage projects, and cater to your company's unique needs.


RTLS consultants are vital partners in the journey toward digital transformation through Real-Time Location Systems. Their expertise not only simplifies the implementation process but also ensures the RTLS investment yields real operational improvements, cost savings, and workflow enhancements. As companies consider RTLS projects, partnering with the right consultant is a critical step in unlocking the technology's full potential and achieving project success.

For more details on our RTLS consulting services, feel free to reach out!

Mark Winter

Chief Executive Officer

inTechnology Distribution


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